Plant Medicine Centers
Retreat Management & Booking Software
There are several key reasons why plant medicine centers love using Retreat Booking Guru:
- We can collect deposits and balances from your guests’ credit cards and wire the money directly to your bank account
- It is easy to pre-qualify your retreat participants by creating a custom intake form (including detailed medical questions)
- Access to information about your guests is at your fingertips – room assignment, payments, arrival info etc.
- Communicating with your retreat participants is easier than ever – you can send automated confirmation messages and pre-arrival emails, and bulk emails to retreat groups anytime you like.
Payment Processing for Plant Medicine Centers
Due to the location of your center (Peru, Bolivia, Brazil, Ecuador etc.), and the nature of your business (ayahuasca, San Pedro ceremonies etc.), qualifying for a payment processing account can be a challenge. Retreat Guru provides convenient payment processing for many reputable plant medicine centers in South and Central America, and it works like this: your guests pay the deposit and/or full balance via credit card through a secure online form, and Retreat Guru collects the funds on your behalf. Twice a month we wire the money to the bank account of your choice. You’ll find more information on our payout policy here.
Pre-Qualify Your Retreat Participants
We know that you need to qualify your participants to make sure they are healthy and a good fit for plant medicine experiences. In our software, it is easy to create a custom intake form (i.e. medical questionnaire) that is required as a part of the application/registration process. You can also accept a deposit at the same time so that if they do qualify you don’t need to chase them for payment. If you need to decline their application, refunding their credit card and sending them a notification about it is done by clicking one easy button.
View Retreat Guest Reports
Instead of digging through emails to find out who is coming to your center or what meal requests your participants had, you can easily view elegant reports anytime you need them! You can also run financial reports to see how much revenue you generated for a particular retreat or date range.
Automated and Personalized Communication
You’ll love that our system sends automated (yet highly personalized) emails to your participants when they apply/register for a retreat. The confirmation email can include a copy of their invoice as well as a copy of their application with a link to update information in real time if they missed something or made a mistake on the form.
Our Plant Medicine Retreat Center Clients
Our software is used by many small and large plant medicine centers.
Simple Pricing that grows with you.
The only software designed specifically for retreat centers.Try it free for 14 days. 60 day money back guarantee.
All Plans Include
- Fast & Awesome Support
- Easy Initial Setup
- Intelligent, Personalized Emails
Add These Bundles
I just love, love, love Retreat Guru, you have saved me SO much time and made my life so much easier. I also love the way you guys keep working on stuff and improving it. Stephanie, International Yoga
I’ve been really impressed with Retreat Guru and how clear and intuitive it is....I thought there must be more to have to do, it can’t really be that straight forward. But it is. Margot, Sharpham Trust
Our communication and efficiency have greatly improved with Retreat Booking Guru Karin Gingras, Temple of the Way of Light
Retreat Booking Guru is making us more efficient and it is making our administration easier. It is simpler to run reception now; you update things in one place and everything is updated. Swami Shivabhaktananda, Sivananda Canada
All Plans Include
Intelligent, Personalized Emails
Free up time with personalized email templates. We'll send participants all the details they need at the right time.
Seamless Website Integration
Integrate into any website. Showcase programs on your website with our beautiful retreat catalogue that uses all of your fonts, colours and branding.
Guests Can Book Online
Never miss a booking! When a guest is motivated to book they can check availability and reserve online anytime. Take full payment or just a deposit.
Keep Participant Information All In One Place
Provide better service to guests by having all their information in one system. Reduce risk by keeping track of participant health, dietary, and special needs too.
Create Reports On Rooms, Registrations & Finances
Save time & know what's happening using our simple & powerful reporting. At a glance, see who is staying in which room and what program they are attending, which guests have a balance due, or search any of your financial transactions.
Combine Program Attendance With Accommodations
Retreat centers work differently than hotels. We combine program attendance with accommodations to streamline the registration process and save you unnecessary admin work.
Add On Bundles
Sales & Marketing Booster
Attract new participants & increase your revenue with the ability to follow up with abandoned registrations, early bird pricing, discounts, and multiple languages.
- Bundle includes:
- Abandoned registration follow up
- Early bird pricing
- Advanced discount codes
- Multiple languages
Complex Registrations Time-Saver
Streamline your registration processes & save your time. Manage rental groups, block rooms, lightweight POS, multi person registration.
- Bundle includes:
- Multiperson registration
- Block rooms for retreats
- Manage rental groups
- Lightweight POS
Finance & Team Access Tracker
Reduce risk and know more about what's happening at your retreat center. Multiple access levels and permissions, track team activity build price packages, track personal credit.
- Bundle includes:
- Build & track packages
- Manage personal credit
- Multiple access levels & permissions
- Track team activity
Benefit From Our Retreat Ecosystem
SoftwareSaves you time
Streamline your registration and admin processes so you can focus on your guest's retreat experience
Payment ProcessingGet low processing rates
2.85% in Canada, USA & Australia
Interchange + 1% in Europe
Contact us for anywhere else
MarketplaceDiscover new participants
Your event listings display for free on our marketplace helping you attract new participants from a global audience of retreat seekers. Only pay a 14% fee when a guest books and attends a retreat.
Frequently Asked Questions
How does the 14 day free trial work?
Get access to all our features to try them out. We'll set you up with our software & a retreat consultant to make it easy. If you decide to buy then your free trial account will become your live account. You won't lose any of your data or your setup.
How many users do we get?
All plans come with unlimited accounts for your whole team.
What counts as a registration?
A registration is 1 guest's stay at your retreat center. Ie. A guest who comes for a 2 day retreat counts as 1 registration. A guest who comes for a 30 day retreat also counts as 1 registration.
Typically registrations are for overnight or multi-day retreats. But, if you have many day-visitors, or often rent out your retreat center to visiting teachers & their students, weddings and conferences, let us know. This could make your plan cheaper!
What happens if I cancel half way through the year?
Pay yearly risk free:
If you pay a year in advance we will reimburse you for the remaining months left in the year.
If you pay monthly, you'll just stop paying at the beginning of the next month.
What happens if we go over our plan?
If your retreat center is doing many more registrations than expected this year, Congrats! We will notify you if you're processing more registrations than is part of your current price plan. You'll only be responsible for paying your new price plan after you have been notified. If you sign up for a higher plan, and do fewer registrations than expected, you can move to a smaller plan. We will credit you the plan difference from last year towards this year's plan payment.
Still have questions?
Not sure which plan is right for you?
We asked people why they go on retreat, here's what they said:
To reconnect with my inner self, found ground through the movement of my body and breath. Awake. Jane
Retreat Guru's Vision
We believe human beings are innately wise, strong and kind. This wisdom, although not always experienced, is always present. Going on retreat is a beautiful way to reconnect to our basic sanity and health. Our aspiration at Retreat Guru is to inspire people to experience authentic retreats and reconnect with their innate wisdom, strength and kindness.